Insurance Litigation Legal Assistant - 172

Job Description

Our expanding Gulf Coast client is offering an opportunity for a Legal Assistant supporting a group of attorneys in the Insurance and Reinsurance practice group in the Tampa office.

Essential Duties and Responsibilities:

  • Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.
  • Identify most efficient and effective manner to complete tasks.
  • Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications.
  • Draft basic correspondence and court filings, such as Answers, Notices of Appearance, Motions, etc.
  • A knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents.
  • Professional demeanor when engaging with attorneys, clients and firm personnel.
  • Handle incoming and outgoing mail, faxes and scan documents.
  • Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite.
  • Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings, hearings and depositions.
  • Maintain updated correspondence and pleadings files. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files. (this should be electronic for most part)
  • Maintain a master list for each file and update the list as new files or matters are opened. Maintain a master physical file location list.
  • Open files, close files and assist with conflicts checks.
  • Requests reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.
  • Maintain a good working rapport with clients which requires discretion and judgment.
  • Regular and predictable attendance is an essential function of the job.
  • Prepare, perform and coordinate e-filings.
  • Perform other duties as required.

Education and Experience Required:

  • A high school diploma or equivalency is required; an associate degree, business school certificate or related education is desirable.
  • Three + years litigation secretarial experience in a law firm environment preferred.

Qualifications and Skills Required:

  • Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.
  • Working knowledge of legal practices, terminology, documents and court procedures.
  • Working knowledge of the firm’s litigation and transactional support tools.
  • Ability to interact and communicate effectively in a business environment.
  • Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
  • Ability to accurately type a minimum of 60 words per minute.
  • Excellent spelling, grammar, proofreading, transcription and general clerical skills.
  • Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records.
  • Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.

Performance Measures: The Legal Assistant will be evaluated by the attorneys in the work group and the Office Manager based upon, but not limited, to the following performance criteria:

  • Ability to perform responsibilities as outlined above, both in terms of the quality and quantity of work.
  • Expertise with available software and technology tools, understanding of secretarial and office procedures; equipment; legal terminology; attention to detail.
  • Dependability and cooperation with attorneys, clients and other support staff.
  • Adherence to office policies and procedures.

Salary $62-65K plus good benefits.

Legal Staff
Job Id: 488
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